Web Forms

Turn any notebook into a public web form. Share the link, collect responses from anyone with a browser, and have them automatically imported as notes. This page covers publishing, customizing, and managing web forms.

Pro: Web forms require a Neatbase Pro subscription.

How Web Forms Work

A web form is a public page tied to your notebook's field structure. When you publish a form, Neatbase generates a unique URL that anyone can visit. Visitors fill in the fields and submit. Their responses are stored on the server, and the app automatically imports them as new notes in your notebook.

You don't need to share your notebook or give anyone access to your data. The form is a one-way channel: people submit, you receive.

Publishing a Form

1. Click the gear icon in the toolbar to open notebook settings.
2. Switch to the Form tab.
3. Fill in the form details:
   • Logo (optional) — Upload a PNG or JPEG image (max 100 KB). You can use the file picker or drag and drop an image onto the logo area.
   • Title — The heading displayed at the top of the form. Defaults to your notebook name.
   • Description (optional) — A short paragraph shown below the title. Use this to explain what the form is for or give instructions.
   • Button color — The color of the submit button. Pick from the color picker.
4. Below the settings, you'll see a preview of which fields will appear on the form.
5. Click Publish Form.

Supported Fields

Most field types appear on the web form. A few are excluded:

• Included: Short Text, Long Text, Secret, Email, Phone, URL, Number, Currency, Rating, Date, Toggle, Tags, Image, Color, Duration, Percent, Barcode, QR Code, Divider, Description.
• Excluded: Reference (requires app context), Checklist (complex structure), Formula (computed, read-only).

Layout fields (Divider and Description) render as visual elements on the form. They don't collect any data.

Sharing the Form Link

Once published, you'll see the form URL. It looks like cloud.neatbase.app/f/{id}.

Click Copy Link to copy it to your clipboard. Send the link to anyone you want to collect responses from: paste it in an email, message, or post it on a website.

Anyone with the link can open it in a browser and submit a response. No account or login is required.

Editing a Published Form

You can update a form after publishing.

1. Open the Form tab in notebook settings.
2. Click Edit Form.
3. Make your changes (title, description, logo, button color).
4. Click Save Changes.

The updated form is live immediately. The URL stays the same.

If you've added or removed fields from your notebook since publishing, the form schema updates automatically when you save changes.

Automatic Response Import

Neatbase checks for new form responses automatically:

• On launch — When you open the app, it checks all your published forms for new submissions.
• Periodically — While the app is open, it checks for new responses automatically.

When new responses are found:

1. Each response is imported as a new note in your notebook.
2. The field values from the submission are mapped to the corresponding fields.
3. Image submissions are downloaded and stored locally.
4. New notes appear with an unread indicator (a blue dot) so you can easily spot them.
5. After importing, the responses are deleted from the server.

You don't need to do anything. Responses flow in automatically.

Unpublishing

To stop accepting responses:

1. Open the Form tab in notebook settings.
2. Click Unpublish.
3. Confirm in the dialog.

The form URL stops working immediately. Anyone who visits it will see that it's no longer available. Notes that were already imported stay in your notebook.